Automating Employment Verification and Document Delivery
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Work with UsThe integration aimed to modernize and streamline the way employment and payroll information was shared with external verification services. By connecting SAP HCM Payroll with Equifax’s secure platform, the organization sought to eliminate inefficiencies and compliance risks in employment verification and document distribution.
The organization needed a secure, automated connection between SAP HCM Payroll and Equifax’s employment verification platform, such as The Work Number.
The organization wanted to modernize how employment and payroll information was shared with external verification services.
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The goal was to minimize compliance risks and improve the accuracy and speed of employment verification processes.
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Manual processing of income verification, pay stubs and W-2 delivery created heavy workloads for HR and delayed responses for employees and third parties.
Slow and error-prone processes increased compliance risks, especially around timely delivery and employee consent.
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A secure, automated pipeline was required to transfer sensitive payroll and employment data both periodically and on demand.
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Ensuring fast, accurate and compliant handling of Equifax verification requests with minimal manual involvement was critical.
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Designing outbound interfaces to accurately extract comprehensive employee details, job data, and full pay history, including earnings, deductions, and tax information.
Structuring outbound files carefully in alignment with Equifax’s strict formatting rules and compliance standards to ensure seamless system compatibility.
Securing all transmissions with advanced encryption protocols during regular payroll runs and year-end processing cycles to fully safeguard sensitive
Managing inbound acknowledgments along with detailed error responses from Equifax to confirm successful transfers and resolve potential issues quickly.
Supporting real-time, consent-based responses to external verification requests while maintaining complete, auditable trails for long-term compliance assurance
Developed programs to extract employee information and payroll data after payroll runs and year-end cycles
Automated encrypted transmissions to Equifax, following their required file formats for accuracy and compliance.
Implemented processes to handle acknowledgments and exceptions, ensuring timely issue resolution
Enabled real-time, consent-based responses to Equifax verification requests, improving speed and compliance in employment checks.
The integration automated secure data sharing with Equifax, reduced HR effort, and enabled fast, compliant employment verifications.
Automated and encrypted delivery of payroll data to Equifax reduced manual HR workload.
Improved operational efficiency
Strengthened compliance with privacy regulations through secure data handling and auditability.
Enabled real-time, consent-based verifications, improving access and response speed.
